Do you want to help your law firm grow? No matter whether you want to add services or expand to new geographical areas, boosting your remote work presence is an economical and efficient way to do so. A quality remote working system offers benefits to everyone. What kind of benefits? And how can you implement this transition in your own firm? Here are a few answers.

The Benefits of Remote Access

Legal teams must keep up with the changing needs of their clients as well as modern business practices. With remote workers, satellite offices, and cloud-based services, your firm can offer services in faraway locations as well as tap into the expertise of partners and team members who may not live in the area.

Firms with fewer in-house office needs reduce their overhead expenses and can better target the practice's budget to where it's needed. You need less physical space and employees are more likely to be satisfied with their jobs, which reduces expensive turnover.

How to Put a System in Place

Generally, you shouldn't expect to turn your practice into a remote working paradise all in one day. A gradual process helps you fine-tune the system and make the transition seamless for clients. But you can get started today by following these few steps.

First, come up with a consistent, written remote working policy and procedures. This document would outline the choices employees have, where and how they can work, what tools you will provide, and arrangements for things like meeting facilities and client visits. Explain the responsibilities of both the employer and employees as well as how management will oversee the work.

Then, you'll need to secure access to your company computer system. Law firms handle a great deal of private information, of course, so you can't sacrifice protection. Work with your IT department or an IT security provider to set up VPN (Virtual Private Network) access that meets legal standards including HIPAA and GDPR. Consider using a business center that already has the infrastructure needed.

Finally, decide next about what type of working environments you will allow. Some staff members can work almost entirely from a laptop, so they may need little in the way of physical limitations. Those who do more administrative or paralegal work, though, often need a real office. Look for a co-working space where you can rent out an office, conference rooms, remote meeting facilities, or waiting areas when needed.

How to Expand Your Remote System

You do well to start with a limited remote working test so everyone can work out the kinks. Accomplish this by switching one employee, partner, or department to part- or full-time remote work. If people are unfamiliar with remote work, rent a small off-site office space to serve as a transition. As you have success with this, expand options for more personnel.

Encourage staff to take up remote working options. Offer flexible schedules and consider compensating employees who help spearhead the remote transition. Communicate often and encourage open feedback about how to support remote staff while providing excellent customer service.

While you shift employees and partners to remote options, look for ways to further outsource other services rather than keep a large staff in-house. Many firms find that they can successfully outsource things like payroll, accounting, telephone coverage, computer support, and paralegal assistance.

Soon, you're sure to find that this effort has been worth the work. Your reach will expand while overhead costs go down. At Executive Suites LLC, we specialize in helping modern businesses embrace the remote work style. Call or stop by today to learn what our facilities can offer your employees and your practice.